- \n
- The actual embroidery file is be saved by the design number and never by the design name.<\/li>\n
- Design Name (should be unique<\/span> but not 100% necessary)<\/li>\n
- Ability to store an image of your design<\/li>\n
- Meta Data for the design (size of design, stitch count, anything else you want, etc.)<\/li>\n
- Color sequence information<\/li>\n
- An information field where you can enter notes about the pattern.<\/li>\n
- Key word field \u2013 used for wild card searches but only effective if \u201cpopulated\u201d by user.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
One of the most important aspect of your database is the ability to search by any field in the database using a full word or even a partial word.\u00a0 Vague searches should return multiple designs and specific searches should return only result.\u00a0 For example, you are an embroider who has clients in the aviation industry and you decorate many shirts with airplane designs but today you need the P-51 Mustang design.\u00a0 You should be able to \u201cquery\u201d the Design Name field in your database to search for, \u201cP-5\u201d.\u00a0 The database will return only designs with P-5 in the design name. Of course you can be more specific and search by \u201cP-51.\u201d\u00a0 In that case your database will only return designs with P-51 in the design name.\u00a0 Once you locate the design you need you would then simply transfer the design (by design number) from your storage media to something like a floppy disk, thumb drive, flash drive, LAN connection, etc. so you can load the design to your embroidery machine.\u00a0 The entire process should take you no more than a couple of seconds.\u00a0 Virtually instant access to any design in your entire design library.<\/p>\n
The beauty of doing this yourself over purchasing a pre-programmed system is you can design the database with your exact requirements.\u00a0 The database available (by email) took less than 10 minutes to create.\u00a0 While this database is limited in fancy functions there is no reason you could not use this to store millions of design records and instantly recall the details for any design.\u00a0\u00a0 With very modest changes you can create a similar database that will maintain all of your production records; that way, when XYZ Customer tells you to embroider it, \u201cjust like last time\u201d you can instantly recall exactly what \u201clast time\u201d was and complete the re-order without difficulty.\u00a0 Aside from the pile of money you can save by being more efficient and accurate you present yourself as the consummate professional.<\/p>\n
Your queries are only limited by your imagination.\u00a0 For example,\u00a0 you can easily search by customer name (or portion of a customer name) and return all designs for only that customer.\u00a0 By doing a slightly more sophisticated search you can search by customer name and date range.\u00a0 That might not seem important but how many times have you tried to find a design for someone and the only information you have is their name \u201cXYZ Customer\u201d and you know you did the logo a few months ago.\u00a0 You could search this (or any well programmed) database by \u201cXYZ customer\u201d between Date Created \u201c1\/1\/16\u20266\/1\/16\u201d and the database would return all of the designs for XYZ between the start of the year and June first.\u00a0 Then all you have to do is tab through a few records to find the right logo.<\/p>\n
In our digital age how you manage data is a vital function of your business.\u00a0 In a world where time is money and preventing production errors can be the difference between paying yourself this month (or not) how you manage your design information is a critical function of your embroidery business.<\/p>\n
Remember; if you would like a free, 100% functional version of the design information database used to illustrate this article just send an email to steve.freeman@qdigitizing.com<\/a>.<\/p>\n
![\"\"](\"https:\/\/www.qdigitizing.com\/blog\/wp-content\/uploads\/2016\/07\/P511-289x300.png\" "\\"P51\\"")
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